See UNDP's Transparency Portal for reports. 

The monitoring and evaluation (M&E) scheme of the project will be applied in accordance with the established UNDP procedures throughout the project lifetime. The UNDP Country Office in Yangon will ensure timeliness and quality of project implementation. The M&E plan will be implemented as proposed in Table 6. Technical guidance and oversight will be provided by UNDP’s Asia Pacific Regional Center (APRC) and Project Team (PT). Project audits will follow UNDP finance regulations and rules and applicable audit policies.

Project start: A Project Inception Workshop will be held within the first 3 months of project start with all persons and organizations that have assigned roles and responsibilities in the project organization structure. Representatives from the UNDP Country Office, as well as Regional Technical Advisors and other stakeholders will contribute to the inception workshop as necessary. The Inception Workshop is crucial to building ownership for the project results and developing the first year annual work plan of the project.

The Inception Workshop will address a number of key issues including:

a)      Assist all partners to fully understand and take ownership of the project;

b)      Detail the roles, support services and complementary responsibilities of UNDP staff vis à vis the project team;

c)      Discuss the roles, functions, and responsibilities within the project's decision-making structures, including reporting and communication lines, and conflict resolution mechanisms;

d)      Confirm the Terms of Reference for project staff as needed;

e)      Based on the project results framework, review and finalize the first annual work plan;

f)       Verify and agree on project indicators, targets and their means of verification, and recheck assumptions and risks;

g) Provide a detailed overview of reporting, monitoring and evaluation (M&E) requirements. The M&E work plan and budget should be agreed and scheduled;

h)      Discuss financial reporting procedures and obligations, and arrangements for audits; (i) Plan and schedule Project Steering Committee meetings.

i)       Roles and responsibilities of all project organization structures will be clarified and meetings planned. The first Project Steering Committee meeting will be scheduled within the first 2 months following the inception workshop.

Following the Inception Workshop, an Inception Report will be prepared as a key reference document. The Inception Report will serve as an Annex to the signed project document and shared with participants to formalize various agreements and plans decided during the meeting.

Quarterly: Project progress will be monitored through the UNDP Enhanced Results Based Management (ERBM) Platform. Based on the initial risk analysis submitted, a risk log will be regularly updated in ATLAS. Risks become critical when the impact and probability are high (more than 50%). Based on the information recorded in Atlas, a Project Progress Reports (PPR) can be generated in the Executive Snapshot. Other ATLAS logs can be used to monitor issues, lessons learned etc. The use of these functions is a key indicator in the UNDP Executive Balanced Scorecard.

Annually: Annual Project Review/Project Implementation Reports (APR/PIRs) are extensive key reports which are prepared to monitor progress made since project start and in particular for the previous reporting period (30 June to 1 July). UNDP will assess the quality of PIRs through an external consultant, who reviews all PIRs prepared by UNDP-supported adaptation projects for completeness, comprehensiveness, analytical rigor and lessons learned.

The APR/PIR includes, but is not limited to, reporting on the following: (a) Progress made toward project objective and project outcomes - each with indicators, baseline data and end-of- project targets (cumulative); (b) Project outputs delivered per project outcome (annual); (c) Lesson learned/good practice; (d) AWP and other expenditure reports; (e) Risk and adaptive management; (f) ATLAS QPR; (g) Portfolio level indicators are used by most focal areas on an annual basis as well.

Periodic Monitoring through site visits: UNDP CO and the UNDP APRC will conduct visits to project sites based on the agreed schedule in the project's Inception Report/Annual Work Plan to assess first hand project progress. Members of the Project Steering Committee and Technical Advisory Group will join these visits as required. A Field Visit Report/BTOR will be prepared by UNDP for circulation no less than one month after the visit to the project team and PSC members.

Mid-term of project cycle: The project will undergo an independent Mid-Term Evaluation at the mid-point of project implementation. The Mid-Term Evaluation will determine progress being made toward the achievement of outcomes and will identify course correction if needed. It will focus on the effectiveness, efficiency and timeliness of project implementation; will highlight issues requiring decisions and actions; and will present initial lessons learned about project design, implementation and management. Findings of this review will be incorporated as recommendations for enhanced implementation during the final half of the project‟s term. The organization, terms of reference and timing of the mid-term evaluation will be decided after consultation between the parties to the project document. The Terms of Reference for this Mid- term evaluation will be prepared by the UNDP CO based on guidance from the APRC. The management response and the evaluation will be uploaded to UNDP corporate systems, in particular the UNDP Evaluation Office Evaluation Resource Center (ERC).

End of Project: An independent Final Evaluation will take place three months prior to the final PSC meeting. The final evaluation will focus on the delivery of the project‟s results as initially planned (and as corrected after the mid-term evaluation, if any such correction took place). Thefinal evaluation will look at impact and sustainability of results, including the contribution to capacity development and the achievement of global environmental benefits/goals. The Terms of Reference for this evaluation will be prepared by the UNDP CO based on guidance from the APRC.

During the last three months, the project team will prepare the Project Terminal Report. This comprehensive report will summarize the results achieved (Objectives, Outcomes, Outputs), lessons learned, problems met and areas where results may not have been achieved. It will also lay out recommendations for any further steps that may need to be taken to ensure sustainability and replicability of the project’s results.

Learning and knowledge sharing: Results from the project will be disseminated within and beyond the project intervention zone through existing information sharing networks and forums. The project will identify and participate, as relevant and appropriate, in scientific, policy-based and/or any other networks, which may be of benefit to project implementation though lessons learned. The project will identify, analyze, and share lessons learned that might be beneficial in the design and implementation of similar future projects. Finally, there will be a two-way flow of information between this project and other projects of a similar focus.